General Rules and Regulations

General Rules and Regulations

Duration of the degree programs

The minimum duration of the degree programme shall be four academic years (i.e. Eight Regular Semesters) while the maximum duration allowed is seven years.

Notwithstanding anything to the contrary contained in these regulations, no candidate shall be admitted to an examination after the expiry of seven academic years. This period shall be counted from the date of his/her registration to the first semester in the University. Provided that in case a candidate is admitted directly to a higher class (by migration or transfer of credits), he/she shall not be allowed to take examination after the expiry of the remaining period for the session to which he/she is admitted.

Credit Hours for the award of Degree

The total number of credit hours required for the award of degree shall be 130-136 while the number of credit hours per semester shall be 15- 18 (exclusive of additional courses). The courses of study, the credit hours allocated to each subject, the total credit hours offered in a semester and the detailed syllabi shall be as approved by the competent authority.

Minimum CGPA for the award of degree

A minimum CGPA2.0/4.0 for the total passed semesters of a degree programme shall be required for the award of degree. The student affected by this regulation shall have the option to repeat the courses in which his/her grade is “D”.

Medium of instructions

The medium of instructions and examinations shall be English for all subjects except Islamic Studies and Pakistan Studies for which the medium of instructions and examinations shall be either Urdu or English.

Repeating and Improvement of Courses

An academically deficient student (Regular or Casual) shall be allowed to repeat / improve the courses during the summer semester if offered as well as during the regular semesters whenever the teaching and examination schedule makes it possible for him/her to register himself/herself for the courses and to take the Mid and End Semester Examination. In case of repetition/improvement of a course the student shall have to pay course registration and examination fee as prescribed by the University. It shall be noted that a student can only improve grades D & F.

Registration of Additional and summer semister courses

An academically deficient student (i.e. Regular or Casual) shall be allowed to get himself/herself registered for two courses at maximum irrespective of the credit hours in a summer semester. An academically deficient regular student will also be allowed to get himself/herself registered for two additional courses at maximum with lower semesters if offered with his/her regular semester. Whereas an academically deficient casual student will also be allowed to get himself/herself registered for five courses at maximum with lower semesters if offered in regular semesters.

Summer Semester

  • Summer semester shall be primarily for those students who want to repeat/improve certain courses to make up for their academic deficiencies.
  • An academically deficient student (i.e. Regular or Casual) shall be allowed to get himself/herself registered for two courses at maximum irrespective of the credit hours in a summer semester.
  • The minimum strength to offer a course in Summer Semester will be Five (05) students. However the Dean of the concerned Academic Department may be empowered to decide the number of Students to be registered in the courses offered in Summer Semester instead of the condition of minimum five (05) students for final year only with the approval of competent authority.
  • Teaching shall be mandatory for all offered courses in Summer Semester.
  • The contact hours during the Summer Semester shall be doubled to ensure that the course is completely taught in a Summer Semester with half of the duration compared to regular (Fall or Spring) semester.
  • Letter Grade awarded during summer semester shall not be more than a “B” grade. Also no “I” grade will be awarded in summer semester.
  • The Registration, Attendance, Conduct of Examination and Result display policies etc. during the Summer Semester shall be same as in regular semester.
  • It shall be in the best interest of the students to clear their failed courses or the courses where they want to improve their grades by repeating the courses as early as possible. The University will not be responsible to offer Failed or Improvement Courses in the final year unless and until the other conditions of Summer Semester Registration are fulfilled.

Semester Registration

The registration for the first semester including all other semesters shall be made by the Registrar Office:-

  • The registration of the students for each semester shall be completed ten days prior to the start of the semester in accordance with the Academic Calendar notified by the Controller of Exams. The application forms shall be obtained from the Admission Office. The Registrar will notify the list of registered students within ten days of the start of regular semester and four days of the start of summer semester. He/She will also forward these lists to all concerned within two weeks.
  • In case of a regular semester, if a student fails to register himself/herself for cogent reasons, a fine of Rs.100/- per day will be charged till the first day of the commencement of classes. After that, his/her name will be removed from the rolls of the Apcoms and he/she will have to pay the readmission fee along with fine before he/she is readmitted. Application to this affect shall be submitted to the concerned Dean of Faculty.
  • If a student fails to get registered for a regular semester, till one month after the start of semester he/she will be treated as suspended from Apcoms. The suspension can be lifted by the orders of the Principal only along with re-admission fee and fine.
  • For above both cases (b & c) the student will not claim any other relaxation in the rules governing for teaching, attendance and examinations etc.

Attendance REQUIREMENTS

No candidate shall be eligible to appear in an End Semester Examination unless the following conditions are fulfilled:-

  • He/She has been on the rolls of the Apcoms during the semester for which the examination is being held, unless allowed by the regulations to take examination in order to repeat/improve a course.
  • He/She is not debarred from taking the examination under the Apcoms rules and regulations in-force for the time being.
  • He/She has attended a minimum of 80% of the total number of lectures delivered, the laboratory periods held, design and practical work done in a course during the Semester for which the exam is being held.
  • If a student does not fulfill the condition of attendance, he/she shall be awarded an F-grade in that course whether theory or practical and will have to re-register for that course in the Summer Semester if offered or in a regular semester (as an additional course) in which the course is being offered.

CONDUCT OF EXAMINATION

Students Evaluation System

The performance of every student shall be continuously monitored and assessed throughout the semester. During the semester a student's performance shall be evaluated by taking quizzes, assignments, mid semester examination, laboratory reports, and project presentations etc. An end semester examination shall also be taken covering the entire syllabus. Theory and practical parts of a subject will be treated as separate courses. It will be mandatory for the student to pass both the parts. Separate Grades will be awarded and will be reflected on the Grade Sheet and Transcript of Awards.

Grading Mechanism

Course grades shall be awarded to the students preferably based on their relative performance in the course with minimum student's strength more than ten (10). Grading shall be usually carried out on the basis of normal distribution curve using statistical methods with preferably B as the class average. Grades shall be indicated by letters. There shall be 4-letter Grades i.e. A, B, C & D for individual courses with 9 performance levels e.g:-

Letter Grades Performance Level
2As A & A-
3Bs B+, B & B-
3Cs C+, C, C-
1D Simple D
F Fail
I incomplete

The grade points assigned to the letter grades shall be indicated as under:

 

Letter Grades Grade Points
A 4.00
A- 3.70
B+ 3.30
B 3.00
B- 2.70
C+ 2.30
C 2.00
C- 1.70
D 1.00
F 00.00

The following guideline for the award of Letter Grades can be followed by the course teachers in case of absolute grading and project evaluation etc:

Marks Obtained %age Grade Letters
90 - 100 A
85 - 89 A-
80 - 84 B+
75 - 79 B
70 - 74 B-
65 - 69 C+
60 - 64 C
55 - 59 C-
50 - 54 D
Less than 50 F
Semester Grade Point Average (SGPA)

The semester grade point average (SGPA) shall be calculated by multiplying the grade points earned in a course with the number of credit hours of that course, taking the sum of such products for each course taken in that semester and finally dividing the result by the total number of credit hours attempted/earned in that semester.

Cumulative Grade Point Average (CGPA)

The cumulative GPA (CGPA) shall be calculated similarly (as that for SGPA) for all the courses taken in all the semesters of the degree programme.

Evaluation Components

Sessional Awards

  • Quizzes: There shall be an appropriate number of quizzes (announced/unannounced) per course.
  • Mid Semester Examination: There shall be one mid semester examination of 1.5 to 2.0 hours duration for each theory part of a subject in a semester after eighth week of teaching in case of regular semester and after fourth week in case of summer semester. While for practical part, the mid semester examination will be conducted during practical/lab hours.
  • Home Assignments / Mini Projects: There shall be an appropriate number (at least 04) of Home Assignments and /or Mini Projects per course in a semester.
  • Laboratory Reports: The students shall submit laboratory reports on each laboratory practical held for the subject having practical part which the course teacher will evaluate during the semester.

End-Semester Examination

There shall be separate End Semester Examination for theory and practical part of a subject. The duration of Theory paper will be from 2.00 to 3.00 hours covering the entire course at the end of each semester. In case of practical part the oral/viva voce examination will be conducted jointly by the course Teacher (i.e. Internal Examiner) and External/ Neutral Examiner. The examination shall be held in the last two weeks of each regular semester and last one week of summer semester. Student Failed in Practical or Theory part will be considered failed only in that part and will only repeat that part.

Weightage of Evaluation Components

The final grades shall depend on the marks obtained in each of the evaluation components listed above. The weightage given to each component is as follow:

Theory Portion

Evaluation Components

Evaluation Components Weitage
Quizzes / Home Assignments / Mini Projects 20%
Mid Semester Examinations 30%
End Semester Examinations 50%

Practical Portion

Evaluation Components

Evaluation Components Weitage
Quizzes / Home Assignments / Mini Projects 50%
Mid Semester Examinations
Practical Sessional Examinations
End Semester Examinations 50%
Final Oral Examination

Choice of Questions

There shall be no choice of questions in any of the evaluation Components.

Absence from Examination

Absentees in any of the evaluation components shall be awarded zero marks whereas the absentee of end semester examination shall be awarded an F grade irrespective of sessional marks.

Showing of Answer Scripts

The marked script of each examination component i.e. quizzes, assignments, lab reports, mid and end semester examinations shall be shown to the students by the concerned teacher with in ten days of the activity performed. In case, a student is not satisfied with his/her awards and /or clarification from the teacher concerned, he/she may make written complaint to the Dean of the Department who will refer the case to the Departmental Semester Committee and the decision of the Committee shall be final.

Re-mid Examination

A student who fails to take his/her mid semester examination due to some unavoidable circumstances (beyond his/her control) shall apply in writing to the Dean for retaking mid semester examination before the End Semester Examination. The Dean will refer his/her case to the Departmental Semester Committee for consideration and decision. The decision shall be communicated to the Controller of Examinations in writing. In case a student is allowed to retake Mid Semester Examination, the exam will be conducted by the concerned course teacher before the End Semester Examination on the payment of prescribed fee by the student.

Place, Conduct of Examination and Date Sheet

The Controller of Examinations shall issue the date sheet of theory papers for each mid and end semester examinations. Mid Semester examinations shall be held on consecutive days excluding holidays which means that no gap shall be allowed between the two papers. While the End Semester examination shall be held on alternate days. The date sheet for Practical/Viva Voce Examination will be issued by the Dean of the concerned Department.

Summer Internship

Every student shall be required to participate in a six - eight weeks practical training programme during the summer of their second or third year and submit a formal report to the Dean of the Department. However at least four weeks internship will be mandatory for completion of four years BSc Engineering degree program as per PEC requirements.

Final Year Project

In the final year, students shall be required to do a project carrying weightage of four to six credit hours. A list of available projects shall be notified by the concerned department at the start of the academic year. Students shall be required to consult their faculty advisors for the selection of a project. Students shall be required to complete their projects and present their reports (in hard-bounded form) before the end semester examination of their eighth semester. A three members committee nominated by the Dean of the Department including the project supervisor and approved by the Principal shall evaluate these projects at the end of eighth semester. The eighth semester project evaluation shall be held after the examination weeks and shall be followed by an open presentation. The students will have maximum three (3) chances to appear for the presentation. A direct letter grade will be awarded for the project.

Re-Checking of Answer Scripts

There shall be no re-evaluation of answer scripts of the mid and end semester examinations. However, a candidate shall be allowed to have his/her answer scripts rechecked by the Controller of Examinations on payment of prescribed fee within fifteen days of the declaration of the result. The Dean of the Faculty concerned may condone the delay up to a maximum period of ten days on payment of double fee.

Academic Deficiencies

A student, who obtains one or more of the following in a semester result, shall be considered academically deficient:

  • One or more “F” grades in a semester.
  • One or more “I” grades in a semester.
  • SGPA less than 1.00 at the end of 1st semester.
  • CGPA less than 2.00 at the end of any semester after the 1st semester.
  • Academic Dismissal: A student who fails to obtain a minimum SGPA of 1.0 at the end of 1st semester of a degree programme shall be placed on academic probation for the 2nd semester being academically deficient. In case, he/she fails to improve his/her CGPA to 1.0 at the end of 2nd semester, his/her name shall be removed from the Roll of the APCOMS. Students dismissed on academic grounds shall, however, be furnished with an official transcript indicating the courses completed along with grades earned in the registered courses.
  • Re-admission: Re-admission in the first year, without going through the admission process, is granted to only those undergraduate students who have been dismissed on academic grounds but only for once. There is no second re-admission. However, the maximum duration of degree program shall remain the same which will be considered from the date of his/her first semester registration.
  • Relegation to Lower Semester: An academically deficient student can apply to the Dean of concerned department for Willing Relegation to lower semester to overcome his/her academic deficiencies. The same will be forwarded to the Controller of Examinations through the concerned Dean for Principal's approval and subsequent notification. The Willing Relegation to lower semester can only be availed once during the entire degree programme subject to written consent of the parents / guardians. However the maximum duration of degree program shall remain the same which will be considered from the date of his/her first Semester Registration.

Incomplete (I) Grade

In future the students will apply for I-Grade (i.e. Incomplete Grade) before or after End Semester Examination through proper channel on specific form (provided by Exams Branch APCOMS) and department will forward the same to Examination Branch duly approved by respective HODs and Deans. Exam Branch will forward the same to the Controller of Examinations UET Taxila for final approval

Repeating and Improvement of Courses

  • An academically deficient regular/casual student shall be allowed to repeat / improve the courses during the summer semester if offered as well as during the regular semesters whenever the teaching and examination schedule makes it possible for him/her to register himself/herself for the courses and to take the mid and end semester examination. In case of repetition/ improvement of a course the student shall have to pay course registration and examination fee as prescribed by the University. It shall be noted that a student can only improve a grade lower than C- (i.e. D & F).
  • As soon as a student repeats a course, his/her previous grade for that course whether low or high shall be cancelled, and only the latest grade earned by the student shall be considered for the computation of CGPA.
  • In case a student repeats the course which has already been taken, the old grade will be substituted with the new grade, (for CGPA calculation) but in case a student takes a new course in lieu of the course in which he/she failed, both the grades will be reflected on his/her transcript, i.e. old course grade and new course grade.

Freezing of Semester

Cases for freezing of semester will be approved by the UET Taxila Authorities through the Controller of Examinations and Registrar Office APCOMS within (15) fifteen days of commencement of classes. Examination Branch will be informed accordingly (1st and 2nd Semester cannot be freezed in any case as per UET Taxila Regulations). The freezing facility can only be availed once in the entire degree and for consecutive Two (02) semesters.

Award of Degree

A candidate shall be eligible for the award of degree if:

  • He/She has earned total credit hours required for the degree within the prescribed duration of the degree programme.
  • He/She has obtained pass grades in all the courses offered in a semester.
  • He/She has passed all the semesters in the relevant discipline with at least 2.00 CGPA at the scale of 4.00 up to completion of a degree programme.
  • He/She has submitted the Degree Requirements Completion Form along with the copy of clearance certificate.
  • Any other condition applied by the university statutory bodies.

Transcript of Awards

A Transcript of Awards shall be issued to each student after completion of the degree programme subject to the payment of prescribed fee and clearance certificate. However on the request of the student, an incomplete Transcript of Awards can be issued on the payment of prescribed fee.

Provisional Certificate

A candidate who fulfills all the requirements for the degree shall be issued a provisional certificate on the payment of prescribed fee along with the clearance certificate before the issuance of the degree. This provisional certificate will not itself confer any right or privilege for grant of the degree.

University Degree

The degree shall normally be issued to the graduates at the time of University Convocation without any fee. However, a graduate after obtaining the provisional certificate can apply for issuance of the degree before convocation on payment of the prescribed fee. The graduates who receive the degree in absentia after the convocation shall also be required to pay the prescribed fee.

Award of Gold Medal

A Candidate shall be eligible for award of “Gold Medal” subject to the Following:

  • He/She has obtained CGPA of 3.7 or more.
  • He/She has Completed the degree programme within the minimum specified duration.
  • He/She has not obtained “F” grade in any course during the entire degree programme.
  • He/She has not improved any grade in the entire degree programme.
  • He/She has not transferred any credit from other institutions.
  • He/She has not availed the facility of freezing of semester(s) during the entire degree programme.
  • In case two or more students are tied up on CGPA, then the total marks of both students will be calculated and medal to be awarded accordingly.